What a commercial invoice should include
A commercial invoice is one of the most important customs documents. It should describe the trade transaction clearly enough for classification, valuation, and importer review.
- Seller/exporter name, address, and contact information.
- Buyer/consignee name, address, and contact information.
- Invoice number, invoice date, and purchase order reference when available.
- Product description, quantity, unit value, total value, and currency.
- HS code, country of origin, Incoterms, and shipment reference.
Product description quality matters
A vague product description can slow review. Instead of writing parts, accessories, or samples, describe what the item is, what it is made of, and what it is used for when appropriate.
| Weak description | Clearer description |
|---|---|
| Parts | Aluminum replacement bracket for medical equipment stand |
| Samples | Non-commercial plastic packaging samples for product testing |
| Accessories | USB charging cable for handheld electronic device |
Common mistakes to avoid
- Invoice value does not match payment or order records.
- Carton count differs from the packing list.
- Currency is missing or inconsistent.
- Importer details are incomplete.
- HS code is copied without review for the actual destination.
How it connects to the packing list
The invoice explains commercial value and product identity. The packing list explains physical packaging, carton count, dimensions, and weight. They should not contradict each other.
Before pickup, use the customs readiness checklist to make sure the invoice is not reviewed in isolation.